As of February 1, 2021, until further notice, the Department of Elder Affairs is allowing Aggregate Meal Reporting for certain meals provided by specific funding, but is still requiring by client reporting for all Traditional OAA, CCE, HCE and LSP funded meals. Please see the reporting information below:
Traditionally, meals are to be reported by client, however, due to COVID-19 and the flexibility enacted by the Stafford Act, the Department allowed meals that were/are provided by Families First Act and CARES Act funds to be reported in aggregate in 2020.
Due to the continued high demand for meals and the Stafford Act Flexibility that are still currently enforce, the Department has provided the following Meal Reporting Guidance:
Aggregate Meal Reporting will continue to be allowed for the following situations:
- Any Meals provided with Families First Act or CARES Act funds can be reported in aggregate;
- Any Meals provided as a Stafford Act Flexibility, which includes:
- Home Delivered Meals added to be provided through OA3B, O3C1 and OA3E funded programs
Please remember that any aggregate reported meals shall follow the requirements of the DOEA Notice of Instruction #: 021020-1-I-SWCBS (Attached). However, in response to COVID-19, the client/caregiver’s signature can be replaced by “the person delivering the meal”.
It is important to note that Traditional CCE, HCE, LSP and OAA (C1-CNML or C2-HDM) meals must be reported by client, as required in the DOEA Programs and Services Handbook. If for any reason your organization has not been reporting the Traditional Meals by client, the Department is requiring that every provider organization please begin reporting all traditional meals this way as of February 1, 2021.
